English – Wedding Planner Spreadsheet

Eight tabs, not forty: a wedding planner with a real seating plan.

A Google Sheets and Excel spreadsheet for the budget, the guest list, the vendors and the day itself.

A calm wedding planner for Google Sheets and Excel. The budget subtracts what you have actually paid. The guest list is tied to a real seating chart — names, meals and empty seats, including plus-ones. A slim checklist dates itself from the wedding day, and the day-of schedule is ready to print and hand to someone. You will not find 400 empty pages here.

What you get

• Wedding planner spreadsheet (.xlsx) for Google Sheets and Excel 2019 or newer, blank + a filled-in example
• 8 printable pages (PDF, A4 and US Letter)
• A one-page quick start guide (Read me)

Eight tabs, not forty

• Start Here, Overview, Budget, Guests, Seating, Vendors, Checklist and Day Of
• The Overview tab is laid out for a phone screen in Google Sheets: countdown, budget, RSVPs, meals, next tasks and payments
• Budget, guests and seating are easiest on a tablet or a computer — we kept those sheets useful rather than squeezing them until the formulas broke

A budget that actually subtracts

• Estimate against what you have paid, with deposits, remaining and a running total
• Upcoming payments show up on the Overview tab
• Pick any currency symbol; amounts stay plain numbers so they work in any country

A guest list tied to a real seating plan

• RSVP, meal, allergies, plus-one, stay and gifts — up to 80 guests
• Assign a table on the guest list and the Seating tab fills in names, meals and empty seats
• Plus-ones take their own seat at the same table
• Up to 16 tables, with a clear warning if a table is over capacity
• Meal counts for the people who have said yes, ready to send to the caterer

Vendors, checklist and the day itself

• Quotes, deposits, balances and due dates, with a status colour
• A slim timeline that dates itself from your wedding day — 12 months out to the day before, not a binder of blank months
• Day-of running order plus a contact list you can print and share
• A drink planner on Start Here, based on the people who have said yes (or on your guest estimate if the list is still empty)
• Neutral wording for the two of you, the wedding party and the ceremony type (civil, religious, symbolic or other)

Printable pages

Budget · Guest list · Seating plan · Vendors & contacts · Checklist · Day-of schedule · Day-of contacts · Drink planner and ceremony notes

How to use it in google sheets

1. Download the files from Etsy (You → Purchases → Download files).
2. Go to Google Drive and upload the .xlsx file.
3. Open it and choose File → Save as Google Sheets.

You only need a free Google account. The file also opens directly in Excel (Excel 2019, 2021 or Microsoft 365). Apple Numbers is not supported.

Good to know

• This is a digital download. Nothing will be shipped.
• The spreadsheet is in English.
• Numbers in the photos are sample data.
• In Google Sheets, colours and fonts may look slightly different than in the photos. The formulas work the same.
• This is an organising tool, not financial or legal advice.
• Fonts (Cormorant Garamond and DM Sans) are free Google Fonts. The sheet works fine without them.
• Colors may vary slightly between screens and printers.
• Tabs are protected (no password) so formulas aren't deleted by accident. Every cell you need to fill in is open.
• License: For personal use only. Reselling, sharing or redistribution is not permitted. © 2026 SoftPlanTreasures
• This template and its product photos were made by us with the help of digital tools, including AI tools. The photos show the actual files.

Questions? Send us a message through our Etsy shop.